AMES Australia provides a comprehensive range of settlement services to migrants, refugees and asylum seekers. These include on-arrival settlement support, English language and literacy training, vocational training and employment services.
AMES Australia adheres to the requirements of the Privacy and Data Protection Act 2014 (Vic), Privacy Act 1988 (Cth) and Australian Border Force Act 2015 (Cth) regarding the collection, use, storage, disclosure of and access to personal information.
AMES Australia is committed to protecting the privacy of all people who interact with our services, events, facilities, clients, staff and volunteers.
AMES Australia collects personal information:
AMES Australia only collects information needed for the services or activities delivered. Personal information collected may include name, address, telephone number, visa subclass, educational background, employment history, email address, communication/correspondence, bank details, health or medical information and other sensitive information.
AMES Australia only collects sensitive information if the individual consents to the sensitive information being collected, unless an exception applies.
An individual has the right to contact AMES Australia anonymously or using a pseudonym (assumed name) unless the information is needed to adequately respond to a question or to provide a service.
Personal information is collected when:
Comments are made or feedback is provided through AMES Australia website, www.ames.net.au.
Email addresses may be used to respond to comments or feedback.
Communication occurs through social networking services such as Twitter, Facebook and YouTube. Social networking services have their own privacy policies.
Email lists are subscribed to. AMES Australia email lists are not provided to third parties or commercial entities. All communications from AMES Australia provide an opt out mechanism which precludes AMES Australia from sending promotional information in the future.
AMES Australia personnel and client will only record a conversation with another person if prior to the recording they have:
If information is contained in a Commonwealth record, AMES Australia will comply with the provisions of the Archives Act 1983 (Cth).
If information is not contained in a Commonwealth record, AMES Australia will destroy or de-identify the information as soon as practicable, if it is lawful and reasonable to do so.
De-identification can be done by removing or altering information that may allow an individual to be identified.
Personal information will be used and disclosed only for the purpose for which it was collected (known as the ‘primary purpose’) unless:
AMES Australia does not use or disclose information for the purpose of direct marketing unless the individual has provided consent and there is a simple means by which the individual may easily request not to receive direct marketing communications from the organisation.
Note that there are further requirements related to the disclosure of personal information under the jobactive Deed 2015-2020. Refer to the Class PIC Certificate from the Department of Employment for details.
AMES Australia staff who engage with or are employed under the Australian Border Force Act will only make records of or disclose protected information in the course of their employment or service or as otherwise permitted under the Act.
AMES Australia will make sure that the personal information that AMES Australia collects, uses, or discloses is accurate, up-to-date, complete and relevant to the purpose of the collection.
Under the Privacy Act 1988 (Cth) or the Freedom of Information Act 1982 (Cth) an individual has the right to ask for access to the personal information held by AMES Australia and request that any inaccuracies be corrected. AMES Australia will take reasonable steps to make appropriate corrections to personal information so that it is accurate, complete and up-to-date.
If a correction is made and the information has been disclosed to others, they will be advised of the correction.
Requests to access or update personal information can be made at AMES Australia sites or emailed to AMES Australia Privacy Officer/Champion at firstname.lastname@example.org.
For more information about Freedom of Information requests, refer to the Freedom of Information Procedure.
AMES Australia takes all reasonable steps to protect personal information from misuse, loss and from unauthorised access, modification or disclosure.
AMES Australia’s internet gateway is protected by a firewall which is set to the highest level of protection. Computer systems and databases are maintained by the AMES Australia Information and Technology (IT) Unit.
Computer systems owned by funding bodies/Government authorities are not under AMES Australia’s control. AMES Australia does not accept any responsibility for the maintenance and security of such systems.
The storage and destruction of personal information is managed according to contractual obligations with funding bodies and in conjunction with Public Records of Victoria requirements.
AMES Australia welcomes feedback about privacy issues and will attend to all questions and complaints promptly.
Complaints about the handling of personal information can be made in writing, by phone or email to:
Level 5, 255 William St. Melbourne 3000
Phone: 03 9938 4767
If AMES Australia takes more than 30 days to respond to a privacy complaint, or if the outcome is not satisfactory, a complaint can be made to the Privacy Commissioner at the Office of the Australian Information Commissioner (OAIC). The OAIC can be contacted on 1300 363 992 or at www.oaic.gov.au.
A data breach response plan will be established if a breach is suspected, discovered or reported. The plan includes the actions to be taken to assess, manage and contain the breach.
If there are reasonable grounds that a data breach is likely to result in serious harm to any individual to whom the information relates, AMES Australia is required to notify relevant individuals and the Office of the Australian Information Commissioner (OAIC) as soon as practicable (in accordance with the Notifiable Data Breach Scheme of Privacy Amendment Act 2017).
A threshold assessment is conducted to determine whether a privacy impact assessment is required as part of Project Management. A privacy impact assessment (PIA) is a systematic assessment of a project that identifies the impact that the project might have on the privacy of individuals, including how to manage its impact.
Information or an opinion about an individual whose identity is apparent or can reasonably be ascertained, sensitive information and unique identifiers.
Information or an opinion about an individual’s racial or ethnic origin, political opinion, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of professional / trade associations, membership of a trade union, sexual preferences / practices, criminal record, health information, genetic information.
Information or an opinion about the:
Usually a number assigned by an organisation or Government authority to an individual (e.g. employee number, client number, student number, boat ID, jobseeker number).
Information obtained by a person in the person’s capacity as an Immigration and Border Protection worker under the Australian Border Force Act 2015 (Cth).
A Person engaged or employed by AMES Australia who is involved in the delivery of services for contracts funded by the Department of Immigration and Border Protection.